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Skill-gap tests aim at providing significant profiling information on the students’s abilities and disabilities. These pieces of information enhance the organization’s strategic capability of building robust personalized learning paths according to company and learner needs.

Skill-gap tests together with the subsequent Skill-Gap Analysis comprise a methodology to identify the skills that users are currently missing and can potentially have a negative effect on their performance inside the organization. Results of Skill-gap tests can be then used for employee evaluation, job assignment proposition or courses assignment which is the point of particular interest within the LMS framework of eFrontPro. In this respect, the skill-gap related functionality of a LMS aims at:

  • Assigning courses to the system’s users, whose results demonstrate insufficient knowledge or possession of certain skills that are required (critical skills) or useful (non-critical skills) to perform their work adequately.
  • Subsequently, but equally importantly, not assigning courses to those employees who are proficient enough in the skills required.

Creating a Skill-Gap Test

In order to create a Skill-gap test, you need to log in as administrator and from your Administration Panel, you will be able to see the Skill-gap tests option. You can access all related functionality from this shortcut. Next you will see a list of all Skill-gap tests you already have created, or nothing if you have not created anything yet.

Clicking on the option “Add Skill-gap test” will get you to the next screen, where you can create a Skill-gap test and define its properties.

To create a Skill-gap test you need to set the following properties (some of them are mandatory while other are optional - mandotory fields are noted with an asterisk(*) )

  • Name: The name of the Skill-gap test… make sure that is something descriptive
  • Tested Skills: This is a list of skills to be tested with this Skill-gap test.
  • Who will take the test: Defines who is going to take this test. You have two options here: the first is “All new users”, meaning all newly registered users in your system, the second is “I'll select users later”, meaning that you will choose among the list of all users who is going to take the test. You will be able to do this after you set up the main properties of the test.
  • Test must be done: This field specifies when your users are going to take the test. There are three (3) available options - “Whenever” (users can take the test whenever they schedule themselves), “Until specific date” (users will have to complete the test until the date you specified), and “Next login” (users will be prompted to take the test the next time they login to the system, they will not be able to proceed to any other action until they complete the test).

The above are the standard options you can set for a Skill-gap test. If you need to configure more options, you can click save and customize (an extra option on the “Save and select questions” button) which will take you to a more detailed view of the test properties.

In the advanced view you are able to browser the advanced settings for the test, which provide more or less the same features that apply to a normal test also.

Most of the settings you see here, you are probably familiar with, since they are settings that concern also regular tests. For more information you can check out the corresponding document page. There is though one significant Skill-gap tests related option: This is the option “Assign Skills”. Checking this option will assign to the user any skills that he/she has successfully submitted answers for.

Once you have set up the test you can add questions to it.

You can choose among the question pool which includes all questions that you have defined in your courses and lessons. Moreover, any question you create can be associated with a specific skill or set of skills.

Those skill related questions are going to appear first in your Skill-gap test questions selection, but if you need more questions from other courses or lessons you will be able to get them by clicking on “Show all questions” button. If you need to define a new question, you will have to create it in some course/lesson and then come back here to add it to your Skill-gap test.

In case you want to include in your Skill-gap test some question that is not associated with some skill that this test examines, you can always do so. You will notice though that when you assign this question to your test a pop up will appear asking you if you would like to associate this question with some specific skill or set of skills. You may choose to perform the association or not before this question is included to your test.

In case you decide that you don't want to associate the question with any skill, then it will equally count towards all skills when scored.

Taking a Skill-Gap Test

Once a user is assigned to a Skill-gap test (manually or automatically), depending on the test properties they will be either prompted to take the test as soon as they log in to the system…

…or they will be notified that there is a new Skill-gap test pending.

When the user takes the test, he/she will be presented immediately with the test results (but if some questions are pending for review, he/she will need to wait until the reviewer provides his/her feedback).

The user will be able to review his/her test and given answers; he/she will not be able to change the answers they submitted however.

After the user completes the test, there are two cases: in case he/she has failed it and the corresponding option for the test is set to “suggest related skill courses”, he/she will be presented with a list of courses related to each skill to select from.

In case he/she has successfully scored for some skills, and the corresponding option for the test is to “automatically assign the related skills”, the user will be assigned those skills.

Reviewing a Skill-Gap Test

The administrator or the reviewer will be able to browse recently completed tests from the “Skill-gap test” option in the Administrator Panel. They will be able to review the test or delete any executions, so that users can take the test again